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Coronavirus Information

Full campus guidance can be found on the University's coronavirus information webpage. Below you will find a summary of the guidance and quick links to resources to support an online learning and working environment.

View the University's full coronavirus guidance

Guidance for Students

March 16 - 22

Students should plan to depart for spring break and not return to campus until at least April 10, 2020. When preparing to leave for this break, please take all essential belongings, medications, and materials from the residence hall and/or work space.

March 23 - 29

Classes are cancelled this week and students should not return to campus following spring break. Of course, we will provide exceptions and accommodations for those who need it.

March 30 - End of Semester

Move to an online environment - All classroom instruction will be conducted virtually.

Housing

Issued by The Department of Resident Life on March 25, 2020
The Department of Resident Life encourages students with “extraordinary circumstances” or questions about retrieving their belongings on-campus to contact the Department of Resident Life at reslife@umd.edu.

Read the full notice regarding move-out

Dining

Issued by Patty Perillo, vice president for student affairs on March 11, 2020
Beginning at the dinner meal period on Sunday, March 22, the South Campus Dining Hall will open and provide two meals per day until the campus resumes in-person classes. Hours of operation will be: Brunch from 10:00 a.m. - 1:30 p.m. and Dinner from 4:30 p.m. - 6:30 p.m. South Campus Commons shop will also be open daily from 12:00 p.m. to 8:00 p.m. beginning on Sunday, March 22. We will continue to evaluate the needs of the campus and adjust services as appropriate. Spring Break Hours (March 13-21) will remain as posted on the website.

Health Center

Updated March 18, 2020
The University Health Center will have limited services and only see patients by scheduled appointments. Walk-in appointments will not be taken and online scheduling has been suspended. Appointments can be made by calling (301) 314-8184. The University Health Center is actively monitoring the outbreak of COVID-19 (coronavirus). There are currently no confirmed cases at the University of Maryland.

Counseling Center

Issued by Dr. Wallace Loh, university president, on March 20, 2020
For mental health support for students, please call the Counseling Center at 301.314.7651. Counselors are available to provide remote services Monday to Friday, 8:30 AM to 4:30 PM, and After Hours Crisis Support is available outside those hours and on weekends.

Accessibility and Disability Service (ADS)

Issued by Dr. Chetan Joshi, director, Counseling Center and Dr. Ana Palla-Kane, Ssenior IT accessibility and UX specialist, Academic Technology & Innovation on March 27, 2020
Members of the University of Maryland community with disabilities and accessibility concerns should reach out to accessibility@umd.edu for support during the transition to online learning and teleworking. The Accessibility and Disability Service (ADS) office is open to all instructors and students with questions on how to implement online course accommodations. ADS staff can be reached at (301) 314-7682 or adsfrontdesk@umd.edu between 8:30 a.m. and 4:30 p.m., Monday-Friday.

Libraries

Updated March 20, 2020
McKeldin Library and branch libraries are closed for all public access through March 29. It's possible the closure may extend beyond this date. Check this page for the latest information.

UMD Shuttle

Issued by Patty Perillo, vice president for student affairs on March 11, 2020
Published Spring Break schedule will apply. Please refer to the Shuttle-UM service announcement on DOTS website for details.

Issued by Steve Fetter, Associate Provost and Dean of The Graduate School on March 11, 2020

President Loh has suspended on-campus instruction from March 16 until April 10.  Please follow the guidance below for dissertation defenses scheduled from now until the end of the semester:

  • If campus is open and on-campus instruction continues (until March 13 and after April 13): Dissertation defenses must occur on campus.  Permission can be requested for the student, chair, and/or dean’s representative to participate remotely if they are unable to return to campus.  
  • If campus is open and on-campus instruction has been suspended (March 16 to April 10): Dissertation defenses may occur on campus using social distancing and permission can be requested for the student, chair, and/or dean’s representative to participate remotely if they are unable to return to campus.  If the student and advisor agree, permission can be requested to hold the defense remotely, but provision must be made for participation of the campus community in the public presentation portion of the defense.
  • If campus is closed (not currently planned):  Dissertation defenses must occur remotely. Provision must be made for participation of the campus community in the public presentation portion of the defense.

To request permission for remote participation by student, chair, or dean’s representative, or to request permission for a remote defense, please complete the form.

View the full Guidelines [PDF]

Issued by Steve Fetter, Associate Provost and Dean of The Graduate School on March 12, 2020

This update provides additional guidance to graduate assistants following President Loh's announcement regarding the move to online instruction following Spring Break, until at least April 10.  

All graduate assistantships will continue. GAs will receive stipends and benefits as planned. Graduate assistants should consult with their supervisors about how their duties and responsibilities will be modified while on-campus instruction is suspended.

  • Teaching assistants should move to an on-line format for classes, discussion sections, and office hours, and should use the week of March 23 to prepare for this transition. Please request guidance from your faculty supervisor. TLTC and DIT can provide assistance and ensure you have the right hardware, software, and network connection for effective on-line instruction.  For help, see the keepteaching, and TLTC websites or email keepteaching@umd.edu. Teaching assistants for laboratory and studio courses should consult with their faculty supervisor on whether and how they can transition activities to an on-line environment.
     
  • Research assistants should contact their supervisor. In general, research assistants should report to work as normal unless arrangements for telework have been made with the approval of their supervisor. Although classes are cancelled during the week of March 23 and then will be held online from March 30 to April 10, the campus will be open and access to research labs and offices will be available.  Vice President Locascio will be issuing specific guidance regarding maintaining research activities during this period. 
     
  • Administrative assistants should contact their supervisor. In general, research assistants should report to work as normal unless arrangements for telework have been made with the approval of their supervisor. Although classes are cancelled during the week of March 23 and then will be held online from March 30 to April 10, the campus will be open and access to offices will be available. 

If you are feeling unwell, let your supervisor know and follow CDC guidance. Consult umd.edu/virusinfo for updates on the University's response and other resources.

Policies on graduate assistantships can be found here. Although graduate assistants do not accrue paid annual, personal, or sick leave, there are provisions for absence due to illness and time-away from duty. Absence due to illness may include quarantine or self-isolation, if duties cannot be performed remotely. Time-away from duty may be used for any purpose, including caring for someone who is ill or if a child’s school or day care is closed. Please notify your supervisor if you will be absent due to illness or if you wish to request time-away from duty.

Issued by International Student & Scholar Services on March 12, 2020

Dear colleagues and international students,

We hope you are staying healthy during this challenging situation. We’re writing today to share with you some updates from the Office of International Student & Scholar Services (ISSS). 

Online courses and Maintaining F-1/J-1 Student Status

On March 9, 2020, the Student and Exchange Visitor Program (SEVP) sent Broadcast Message 2003-01 to SEVIS users, providing guidance on potential procedural adaptations for F and M nonimmigrant students. This included updates to online coursework policies. SEVP recognized that schools are updating their emergency operations plans to minimize the potential impact of COVID-19 on schools. Schools exercising temporary closure or other significant operational or curricular changes must advise SEVP of accommodations it is making for its F and M nonimmigrant population.

On March 11, 2020, ISSS notified SEVP of the University course adaptations.  During the time period specified above, F1 and J1 students can engage in all online coursework while maintaining status.

Should this online delivery be extended, ISSS will update SEVP with any further adaptations. F1 and J1 students should be prepared to return to campus to resume coursework in-person once the University returns to regular operations.

All students are expected to remain registered full-time during this period. Should any of your classes be cancelled and you can no longer maintain full time status,  please reach out to ISSS immediately.  

ISSS Services During March 18-April 10, 2020 

Starting March 18, 2020 through at least April 10, 2020, or as long as remote coursework continues, ISSS will provide all necessary support services online to students and academic departments.  

  • Appointments will be offered via phone or the online Webex platform. 
  • Online chat will continue with additional staff serving our community.  
  • Staff will access and respond to email and phone calls. 
  • Requests submitted via iTerp will be processed. 
  • Mailing of I-20s and DS-2019s will continue (student will need to request mailing of documents using eShipGlobal) 
  • In-person walk-ins are cancelled but students can make 15-minute virtual walk-in appointments .
  • OPT workshops will move to an online format, following the current schedule.

Please keep in mind: Due to regulations, I-20s and DS-2019s cannot be sent electronically to students.

Travel Guidance

As a reminder, the University has issued the following travel guidance:

As of March 10, 2020, the following travel guidance is in effect for the next 60 days and will be reevaluated in 30 days. This guidance applies to all upcoming travel, including any that previously has been approved.

  • All university-related international travel is not permitted.
  • All personal international travel is strongly discouraged.
  • All university-related, non-essential, out-of-state domestic travel is not permitted. 
  • We strongly urge extreme caution and judgment for your personal domestic mass transit travel. Take into account the possibility of travel delays or the potential need for self-isolation in the future.
  • Any UMD faculty member, staff member or student returning from a country currently at Warning Level 3 status should stay away from campus, self-monitor and self-isolate for two weeks post-return.

Please keep in mind that additional countries are being added to the U.S. list of countries suspending travel into the United States. President Trump’s proclamations regarding travel restrictions can be found on the ISSS immigration update page.

Additional Resources

Finally, for students living on campus who need to remain on campus during this time, please review the message sent on March 11, 2020, from Patty Perillo, V.P. of Student Services.

We remind students that the UMD Counseling Center is available to assist you during these difficult times. 

Counseling Center:  Beginning Wednesday, March 18, through Friday, April 10, the Counseling Center will remain in operation from 8:30 a.m. to 4:30 p.m. Monday - Friday for routine services (intakes to initiate treatment, on-going individual therapy, drop-in visits, and consultation). After-hours crisis services will be available by phone at (301) 314-7651 starting at 4:30 p.m. every day and on weekends. Current group therapy and workshops will resume once students return to the campus. Guided Study Session programs will close for the duration of the spring break and resume upon the resumption of physical classes.

Undergraduate Academic Advising during Coronavirus related campus disruptions

Issued by Mary Ann Rankin, provost and senior vice president on Thursday, March 26, 2020
All Spring 2020 undergraduate courses will be graded pass/fail unless the student chooses to receive an earned letter grade by May 12, the last day of spring semester classes. A new website is being created to allow students to make this decision for each course. Students are encouraged to consult with their academic advisors before deciding whether to elect the pass/fail grading option.

Read the full information on Pass/Fail grading for the Spring 2020 semester

March 13 - March 17

The SPP Undergraduate Advising Offices are Closed.

March 18 - at Least April 10

The SPP Undergraduate Advising Team will conduct scheduled advising appointments remotely via phone, email, or videoconference. 

  • Your advising meetings will NOT be cancelled. Please contact your advisor directly to discuss which medium you wish to conduct your mandatory advising appointment.
  • You can continue to schedule your mandatory advising appointments with your assigned advisor by clicking here.
  • "Drop-in" advising will be held as scheduled but will be conducted remotely. Drop-in advising hours can be found in TerpEngage; email Eva Morgan (afternoon drop-ins) or Patrick Trujillo (morning drop-ins) to initiate your drop-in advising meeting and indicate which medium (phone, email, and/or google hangouts) you wish to conduct your drop-in appointment conversation.
Graduate Academic Advising (MPP & MPM) during Coronavirus related campus disruptions

SPP Graduate Advising will continue to provide academic advising assistance remotely.

March 13 - March 17

The SPP Graduate Advising Offices are Closed.

March 18 - at Least April 10

All graduate advising meetings for MPP and MPM students will be held virtually. You can schedule an academic advising appointment with the Graduate Advisor at this link. These virtual meetings will be held using Google Meet/Hangouts, Webex, or Zoom.

Our partners in the Registrar's Office have confirmed that online registration via Testudo is still scheduled to move forward as planned. You will be notified if there are any changes in the online registration process. Please check your Testudo account to find your when your registration is scheduled to open ("Appointment and Registration Status").

Commencement 
Issued by Dr. Wallace Loh, university president, on March 20, 2020
The measures that the University is taking, while necessary, create hardship and uncertainty for many in our community. These measures have to comport with directives and guidance issued by state agencies and the University System of Maryland. In the coming days, we will work on a fair adjustment of costs related to room and board.

Unfortunately, there will not be an in-person spring 2020 commencement. Our graduating students have worked so hard and I know that they, and their families, would want to celebrate this milestone. I invite you to share with me your thoughts on alternative and innovative ways to recognize this occasion, vibrantly and safely. You may email me at president@umd.edu.

For School of Public Policy questions, contact Rocío Fregoso-Mota at rfregoso@umd.edu


Guidance for Faculty/Staff

Updated 04/06/2020

March 18 - March 29

The University will remain open, however the School of Public Policy will be observing a 100% teleworking arrangement. We are strongly recommending faculty and staff work remotely. If you believe there is a critical need for you to be physically present in one of our buildings this week or next, please consult your supervisor at the Senior Staff level if you are a staff member, and Senior Associate Dean Joyce if you are a faculty member. If you determine with them that you need to be present on campus, you will need to work with them to ensure sufficient arrangements are in place so that you are not alone in the building. For safety reasons, we wish to avoid situations where there is only a single person within any of our spaces.

March 30 - at least May 22

Issued by Jewel M. Washington, Assistant Vice President for Human Resources on 04/06/2020

Governor Larry Hogan has issued a "stay-at-home" order, effective as of March 30, 2020, for the state of Maryland. This directive states "no Maryland resident should leave their home unless it is for an essential job or for an essential reason, such as obtaining food or medicine, seeking urgent medical attention, or for other necessary purposes."

This is a reminder that, unless you are one of the designated employees who is scheduled to come to campus, please continue to stay away from campus. We want you to stay home, telework if you can, and practice social distancing. This extends the previous telework guidance that was set to expire on April 10, 2020. If you must report on-site for your job, or have a critical need to be on campus, you should have by now established arrangements with your supervisor. Examples of these employees include those needed to safely operate necessary facilities, conduct essential research such as that related to COVID-19, care for animals, or support students still living on campus.

Issued by Kimberly Schmidt, Assistant Dean for Finance and Administration on March 11, 2020

SPP Faculty & Staff,
I hope everyone is staying safe and healthy during this unusual time.  Below are a few operational updates in response to some questions we've received.  

Computers
If you need to take your work desktop home to telework, that is fine, but because these are inventoried items we need to know.  Please email Kathy Monroe at kmonroe@umd.edu and copy spptechsupport@umd.edu.  The email should include what you are taking home.  (For example, CPU & Monitor)  

Going to Campus
If you need to go to campus for an extended amount of time, please remember what Dean Orr has said and consult your supervisor at the Senior Staff level if you are a staff member, and Phil Joyce if you are a faculty member. We want to avoid situations where there is only a single person within our spaces for safety reasons.  If you are going to campus to just pick up something in your office go ahead, just remember your ID card to swipe into the building.

Campus buildings are on a "weekend" schedule, so you need to swipe to enter the building.  All SPP employees are given access, however the access expires if not used after 4 years.  If you don't have access and need it, email Kathy Monroe at kmonroe@umd.edu so she can request access through Building Security for you.

If you have a parking pass, you can park as normal, but if you don't according to the DOTS website any vehicle with or without a current DOTS permit/CLPR may park in Lotes 1, 2, 3, 4, 5, 6, 9, 11, 15, 16, 17 and 19.  


Issued by Kimberly Schmidt, Assistant Dean for Finance and Administration on March 11, 2020

Telework Instructions
  • Until April 10th we do not need an official telework packet to be submitted to SPP Personnel, however I encourage supervisors to have a clear understanding with their employees of how the job duties are being completed.  View general campus telework guidance.
  • We are working on a schedule through April 10th to make sure that critical operations are covered and someone is physically in the Dean’s Office to handle any urgent issues or anything that can’t be done remotely. 
  • If you are immunocompromised, you should not come to campus.  Please speak to your supervisor or to Lori Ganey, SPP’s Payroll & Personnel Coordinator.
  • If you normally take public transport to work and have concerns, speak to your supervisor. 
  • For hourly student employees I encourage supervisor to find work that can be performed remotely.  If you don’t have work, consider using the time as staff development.  Have them learn a new skill through LinkedIn Learning and write report about it or do a presentation to other team members. 
Paychecks
  • Most people have direct deposit.  If you do still have a paper check, we are awaiting word from central payroll how they will be handled.  Please look for further correspondence from Lori Ganey. 
Research Impacts
  • The announced changes in campus operations over the next month or more will have some adverse impacts on research and also will likely generate a number of questions. If that’s the case for your or your students’ research, please talk with me.  
PCARD/TCARD Holders
  • Remember that all PCARD/TCARD logs should be kept updated.  Cardholders are still required to submit the monthly documentation by the deadlines.  
Telephone
  • Set up a call forwarding schedule to have your office phone forward to another number. There are two ways to set this up: Single number reach and call forwarding. Both options do not cost money and can be set up remotely.
  • You can also access your voicemail through the Cisco Web Assistant.
  • Single number reach - Single number reach allows you to answer calls to your Cisco IP desktop phone or a remote destination, such as your mobile device. Calls will ring in both places. If you miss a call, a voicemail will be left on your UMD voicemail. Single number reach is recommended for departments with hunt groups.
  • Learn how to set up single number reach.
  • Call forwarding - Call forwarding allows you to forward incoming calls from your desktop phone to a different destination, such as a mobile device or voicemail. Calls will not ring on your desktop phone. If you miss a call, a voicemail will be left at the set destination (such as your mobile phone's voicemail or your UMD voicemail).
  • Learn how to set up call forwarding

Issued by Mary Ann Rankin Senior Vice President and Provost Laurie E. Locascio Vice President for Research on March 21, 2020

In light of the increasing health and safety risk to our campus community and to our region from COVID-19, and resulting directives from federal and state government officials severely limiting interpersonal interactions in any public spaces, our on-campus laboratories and core facilities must begin transitioning immediately to implement Severe Research Restrictions. These restrictions must be enacted at the latest by March 25th and are expected to remain in place through at least April 10th, at which time they will be re-evaluated.

Requests for limited exemptions from these restrictions will be considered on a case-by-case basis. A formal application process for exemptions is being developed by each college in collaboration with the Vice President for Research and will be managed by the office of the Dean. Exemptions will require approval by the College/School Dean and the Vice President for Research.

Read the full definition and guidelines

View the School's resources to keep teaching View the Keep Working site for further resources

Travel

Updated 03/11/2020

All previously approved travel for the next 60 days is no longer approved.  If you haven't been contacted, please email spptravel@umd.edu.  

  • Right now no new international travel or non-essential domestic travel will be approved.  
  • Until April 10, the Dean has the authority to approve any essential domestic travel request.  If you have an essential domestic travel request, please send it with an explanation of why is it essential to Kimberly Schmidt at kschmidt@umd.edu
  • All personal international travel is strongly discouraged.  We strongly urge extreme caution and judgment for your personal domestic mass transit travel. Take into account the possibility of travel delays or the potential need for self-isolation in the future. 

Events

The university is closed through the end of the spring semester. Our event calendar will be updated with virtual events as they are announced.

View Impact on Spring 2020 Do Good Programming

More Resources

University's coronavirus information page ELMS-Canvas WebEx Zoom CDC Guidance Resources for Local Governments